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daily operations

Daily Operations Process

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SOP Formation and Review

WOIT Discussion and Notes Formation and Review

SOP #537 – Huddles

What happens without Huddles?

  • Without hourly huddles
  • Processes breakdown
  • Causing loss of revenue, profits and customer service
  • More chaos than needed
  • Broken promises
  • Customers calling us more often
  • Lack of professionalism
  • Price become a LARGER Issue

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Daily Operations Process

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SOP Formation and Review

WOIT Discussion and Notes Formation and Review

  • 0539 – SOP- Going Paperless, How, Why, When and Where
  • Brian Beatty shares how he does it

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Daily Operations Process

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SOP 504 ALL-Scan Process Formation and Review

Have you heard about the ALL-Scan Process?

Watch this video and find out.

What is that?
How much do you charge?
Who does it?
Is it worth doing?
Why does it need to be done?
Where is it done?

Rally-UP!

Note: Use your own discretion if you decide to conduct and or charge for the “software cleaning”. Several Master Technician / Shop Owners have shared that they found no real value in the software cleaning and would not charge a fee for cleaning.

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Daily Operations Process

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SOP Formation and Review

WOIT Discussion and Notes Formation and Review

SOP 510 How-to Kukui Special

Do you want to know more about Kukui? I bet you do. Come live and listen up.
Are you already a Kukui user?
Are you thinking about investing in Kukui?
Make sure you watch this how-to Kukui REPLAY.

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WOIT Discussion and Notes Formation and Review

  • DO-YNR-W-101 WOIT Discussion Notes
  • Testing AC Systems
  • Bring your own parts agreement

Detailed Overview

Freon Alternatives for A/C Checks – Kevin’s System With Nitrogen

  • Kevin explains how competitive the Automotive A/C Repair Business is in Florida. If you can’t find a leak right away, you typically need to put dye in the system and let the customer go drive the car around on the coldest setting. When this is done, it could take months, and the customer could end up going elsewhere.
  • Kevin’s alternative method is using nitrogen in much the same way as residential HVAC repairs do. In homes, technicians would flush the system and blow nitrogen. It is inexpensive, non-flammable, and safe to release into the atmosphere.
  • When the customer comes in with an  A/C issue, offer them a free test to determine whether the problem is electrical or a refrigerant issue. If it’s not an electrical problem, the system is low on refrigerant, and you can move to the next step.
  • Offer the customers a pressure test to measure the refrigerant. Evacuate the vehicle’s system of refrigerant and measure how much comes out. Kevin’s shop leases a 300 lb nitrogen tank from a local company, and it lasts about half a summer in Florida. Fill the system back up 1/4 to 1/2 lb of refrigerant, depending on the type of vehicle.
  • Use a heated diode leak detector to determine where the leak is coming from. Show it to the customer in action! Make the repairs and inject dye into the system as normal, offering the customer to bring the vehicle back in free of charge if the system stops blowing cold air.

Jerry’s A/C Repair Using Carbon Dioxide

  • Jerry Kaminski prefers to use the ATS Bullseye Leak Detector Foam, and fill the system with Carbon Dioxide instead of Freon.
  • Alternative gases for vehicle refrigeration are helpful because they are not dependent on atmospheric pressure. They are also much cheaper than freon.
  • The only disadvantage is that typical hoses do not work with Carbon Dioxide, and you will need to put together your own setup.

Discussion: Customers Bringing In Their Own Parts

  • Our event in Atlanta included a shop tour of Chloe’s Auto. They allow customers to bring in their own parts provided that a waiver agreement is signed.
  • Some customers balk at the clauses and just tell the shop to go ahead and use the parts in inventory. The waiver also explains that if customers bring in the wrong parts or faulty ones, they will be charge for the extra time it costs to work around them.
  • Kevin shares his experience with customer parts. Most customers he has encountered who have insisted on using their own parts are not great to deal with. When the repair is done, customers often do not have a great taste in their mouths about the shop and feel they have been taken advantage of because of the waiver’s terms, even though they signed it. Kevin feels like it is a bad practice that appeals to the wrong kind of customer, who is in the vast minority anyway. Joe agrees, based on his experience.
  • Brian feels like it is very rarely a good idea, only for customers looking for lift kits, and antique car owners who are very knowledgable.
  • Step back and calculate: how much money will you lose on this? Is it really worth it?
  • *You Net Results neither approves nor disapproves allowing customers to bring their own parts in to use in repair jobs. This method is presented for discussion only.

Documents

Customer Provided Parts Agreement (Microsoft Word Template)
Powerpoint PDF

 

 

Strategy session - drawing up business tactics for auto repair

Are you feeling crushed under the weight of running your business? You’re not alone. Many auto repair Owners and General Managers wonder why running their businesses is so hard. But not all of them. What strategy is in play to create their success?

Strategy – Big Picture Planning

We often hear the mantra, “Work Smarter Not Harder.” What does that mean? Let’s talk about Strategy versus Tactics for a bit. Understanding the difference between them is critical to your business’s success.

Strategy is looking at the big picture planning you need to do before diving into the tactics. If your spouse wants you to build her dream house, you don’t just run to Home Depot and purchase a pile of bricks. If you HAD a pile of bricks laying around in the backyard, would you then start laying them out? No. You would end up with a disappointing mess, as well as an unhappy spouse. Not good.

When you want to build your dream house, there are specific steps you need to take before beginning the build process. First, you need to purchase the land and survey the land. Next, you will meet with an architect and draw out the plans. Then, meet with the builders, acquire the permits, and make sure there is money in the bank to pay for it all. That’s called strategy.

Tactics – Laying the Foundation

After all that, THEN you can begin laying the foundation. You’ll be counting the number of bricks you’ll need, setting up the framing, installing the infrastructure, hiring the electrician, and so on. That’s tactics.

If you try building that dream home without strategy or tactics, you’re screwed. It doesn’t matter how good the architect and builder are. Without strategy and tactics, you get stuck with analysis paralysis! You wonder why that dang house has become such a money pit.

How Do Strategy and Tactics Apply to Your Auto Repair Business? 

Everyone needs a strategy, from your technicians to you, the owner and managerWell, if you want to build your ideal company, then you need to put together your strategy. Once your business plan and marketing strategies are mapped out, you need to employ the tactics that will get you there.

Fortunately, You Net Results has the experience to walk you through both the strategy and tactics you’ll need to get your business to the next million dollars in annual revenue. It’s not an overnight project. It takes a lot of work. However, it’s a solid plan that will help you reach your goals, as long as you implement and take action.

At You Net Results, we facilitate coaching groups for auto repair shop owners. Together, we  can all reach a turnaround point. You will emerge from the experience of moving from a business owner to a confident business leader. Thus, you will eliminate the obstacles that hold you back. 

Are you ready? Let’s do this. 

To find out more, contact us for a complimentary consultation. Brian Gillis will discuss your business strategies and find ways to improve your annual revenue and company culture.

Action Flow Charts Review

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SOP Formation and Review

  • 0519- SOP Action Flow Charts Review

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Daily Operations

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SOP Formation and Review

  • 0503 – SOP – Go for No Opportunities
  • WildCard Go for No Review

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Your people are the lifeblood of your auto repair shop. They're not stupid!If you are looking to expand your team and grow your business, you must put your systems and processes in place, so new hires can learn them. Otherwise, you’re in for a surprise with people winning stupid prizes by playing stupid people games.

What?! Yes, that’s right. Let me explain.

How many times have you hired someone who you thought was a promising candidate? Someone who interviewed well, passed your criteria, and looked like a winner on paper. Then, you hired that individual and found later that they were poor performers. Or worse, you thought they were just plain stupid.

Do you really think they were stupid? Seriously, after all that vetting, do you think you hired someone dumb? I would argue that you didn’t hire a foolish person. Instead, you had non-existent or poorly defined systems and procedures in place — if there was any documentation at all — and that “stupid” person was thrown into the fire with no procedural support system. 

After all, we don’t hire dumb folks. Instead, we have lacking systems and processes that make them look stupid and force them to underperform. 

In short, it’s not their fault. It’s ours. We failed them because no one is inherently stupid. But too many business owners don’t recognize this, and they continue pretending. They’re winning stupid prizes by playing stupid people games. Here’s what I’m talking about:

Nicole Mason on Unsplash

Stupid people…or stupid business practices?

I was talking with a shop owner recently. During the course of our conversation, he told me everyone he hired was stupid, and they never did what he told them to do. I asked him who hired them? There was silence on the phone. Was it the owner or the people? What prize do you think he won?

Quite frankly, it’s a stupid way to run a business.

Let’s rid ourselves of this “stupid” label and take a different approach.

If you were to build a house and laid the foundation before meeting with the architect, you have on your hands a failed and expensive home-building process. Your systems and processes dictate your success, and we have seen too many small business owners jump into action without having a solid plan called systems and processes in place. That is why Standard Operating Procedures or SOPs are critical to the success of any business.

McDonald’s and other major fast-food chains have learned how to streamline SOPs in such a way that the average 16-year-old high school student can train in one or two days and become highly productive within their first week of employment. 

So here’s the question: What is preventing you from hiring intelligent and talented people who prove to you over time that they are worthy? What’s stopping your new hires from reaching success is your lack of Standard Operating Procedures guiding them steadily toward that success.

Let us help you solve your systems problems!

If you are genuinely searching for a streamlined system that will help your employees win, your business grow, and will lower your stress level, and you need to adapt well-thought-out systems and processes. When you work with You Net Results, we will take you through proven systems and techniques that will help your business grow. Our strategies help shop owners reach their next million dollars in revenue and help their company culture thrive as well.

Who do you know that could benefit from well-documented, seamless systems and processes? If you know anyone who could benefit, including yourself, please schedule a consultation with You Net Results. After all, great intentions don’t pay the bills. If you are willing to invest in yourself and your team, you are on the right track in avoiding stupid people games that waste your time and money.

At You Net Results, we dedicate many training hours to business systems. Our classes and coaching sessions address how to reduce mistakes and prevent lost details. To find out more, contact us for a complimentary consultation. Brian Gillis will discuss your business strategies and find ways to improve your annual revenue and company culture.

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SOP Formation and Review

0506 – SOP- WorkFlow Board and Bag Audit

Inspect what you expect! These are your game films. This is the only way you will have a clue what is going on with each vehicle opportunity.

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