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Auto Repair Staff huddles are a crucial factor in encouraging employee teamwork. Listen to our YNR roundtable discussion on regularly rounding up your Technicians, General Managers, and Service Advisors to make sure you are all on the same page.

Auto repair shop team huddles make a huge difference for your staff!Why Are Team Huddles Important?

Brian kicked off the clip by outlining why we don’t want to neglect staff huddles. When we do not meet hourly with our employees, the negative effects can trickle down to customers. Not communicating with your Technicians and Service Advisors? Then get prepared for chaos! Gaps in your customer service game, missed opportunities, and, ultimately, a loss of revenue will occur. Brian noted that when customers complaint about pricing, the issue usually starts with poor customer service experiences.

Second, Brian gave examples of key components from our Huddles SOP. When huddling, you may want to work with a board system. Of course, the General Manager must call the meeting to order, and employ a timer so the meetings do not last too long. Primarily, these meetings involve Service Advisors at the front counter. Occasionally, you may want to call together your technicians in order to resolve issues, or make sure everyone is on the same page.

Next, Brian asked YNR Member Leon’s take on staff huddles. Leon, an experienced shop owner, recognizes the value of this ritual. It allows him to stay in the know about how each job is progressing. Understanding such details as the need for more parts and the timeline until he can report back to the customer is crucial.

Ready For The Next Step? Book Your FREE Strategy Session!

Brian Gillis - You Net ResultsYour auto repair shop lacks direction. Maybe your business plan has stalled out, and you aren’t meeting your goals. You need an experienced automotive industry coach to help you. Then why not schedule a FREE business strategy session with You Net Results guide Brian Gillis? You’ve got nothing to lose, so sign up today!

General Manager Process

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How to create the General Manager Position as a Process

  • Six Balls a General Manager juggles masterfully
  • Must items for a General Manager
  • Attributes for Success                            

See “Top Ten” SOP 307 below as a reference.

  • Being and Becoming a Crushing General Manager “CGM”
  • Six Balls / Must Items / Top Ten / Attributes
  • General Manager Sample Duties List See DropBox SOPs

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Management Process

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Mastering Your Results as a MOCC

  • Management Levels / MYR Power Six / HTM / People / Systems
  • Management on Cruise Control

Wouldn’t it be great if Your Management was a process? Wouldn’t it be great if it were that simple? It is.  you can do this. It’s proven to work.

  • People and Systems
  • How-to Manual quiz

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People Process

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  • 0601 – SOP – Recruiting
  • Recruiting Process for People
  • Keeping Your Bench Process Full
  • Finding the Best Fit Process

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Powerpoint PDF

Are your auto repair staff members just order takers? Or are they truly difference makers for your customers? Technicians and Service Writers must work together in order to educate customers on their vehicles’ needs. Only then can automotive repair employees make a difference for your shop’s finances, as well as your customers’ safety and vehicle life.

Auto repair staff exist to make a difference in customers' lives.How Can Your Auto Repair Staff Make a Difference?

Brian begins by presenting us with a customer entering the shop. Their vehicle is not riding smoothly enough, so we sell them a new set of sway bars. Big deal! Think of a waitress who only sells a chicken dinner to you. She doesn’t suggest a cocktail, an appetizer, or a dessert. Those items may have just brought our dining experience from good to great!

Just like the waitress in that story, the service advisor hasn’t made much of an impact. That auto repair staff member is just an order taker. They are not doing the most they can to help the customer, and they certainly aren’t making a difference in your shop’s bottom line.

If your auto repair staff want to be difference makers, they educate themselves about the make and model of the customers’ vehicle. They also take notes about the status of the customer’s car or truck. When they do this, they can inform the customer of necessary repairs they might not have even known they needed. Demonstrating the knowledge, then showing concern, is what gains a customer’s confidence. Only then can you rack up those “yes” answers, and earn the trust of a lifelong customer.

Learn More – Get Your FREE Strategy Session

Does your auto repair staff lack direction? Perhaps your business plan has stalled out, and you need an experienced automotive industry coach to help you. Then why not schedule a FREE business strategy session with Brian? You’ve got nothing to lose, so sign up today!

 

Gary Gunn, AAM shares some examples of flexible auto repair hiring processes and how they can benefit automotive repair shops. Would you consider changing to four day work weeks, or even hiring only technicians who hunt or have farms? Gary provides examples of shops who did – and, believe it or not – these hiring practices for employees were huge successes for decades!

How could being more flexible in your hiring practices benefit your mechanics and service writers? What about you? Couldn’t you use less stress in your daily life as an auto repair shop owner? Can you think of any other benefits to attract quality mechanics and front of house staff? Don’t miss this video – it could save your automotive shop!

Is your auto repair shop's hiring process attracting the right technicians, managers, and service advisors for your staff?Hiring Process Discussion Recap

When this Working On It Tuesday clip opens, Gary quizzes Brian Pickens on what he’s learned from the class. Brian listed several areas of his automotive business that needed work. He admits he is currently understaffed and his people are burnt out. His previous hiring process proved ineffective and he needs to become more flexible in order to attract the right people.

When Gary polled the class about whether changing hours to help employees’ work-life balance would help, they agreed. Perhaps they should poll staff to see what would work for them. Brian added that he needed to put his foot down, because the current work environment was leading to squabbles between coworkers and grumpy customers.

Hypothetical Candidate Interview

Gary then paints a picture of an interview with a potential new technician. The candidate required a four day work week before he would accept the position, and that is unprecedented in your shop. Otherwise, he is the perfect candidate, and you need him. The next step is gathering your staff and making that four day work week possible. Gary and the callers all provided examples of how to make that happen, including many nurses’ three day work week working 12-hour days.

Flexible work schedules in auto repair are not a new phenomenon! Gary told a story about a shop he used to sell lifts to in Texas. They implemented a four day work week, and employed staff who only liked to hunt. Hunting was an important part of the culture in that area. Since the staff knew they wouldn’t have to work on certain days, they could all relax and bond over their common interest. Some of you reading may think that’s crazy, and it gives employees too much power. It worked out fine for the owner of that shop, who sold it after 27 successful years in business!

Learn More – Get Your FREE Strategy Session

Does your auto repair shop lack direction? Perhaps your business plan has stalled out, so you need an experienced automotive industry coach to help you. Then why not schedule a FREE business strategy session with Brian? You’ve got nothing to lose, so sign up today!

Management Process

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SOP Formation and Review

WOIT Discussion and Notes Formation and Review

Review of these Five Staff Sessions:

  • STS – Staff Training Sessions SOP 205
  • SBS – Staff Behavior Sessions SOP 206
  • SPS – Staff Potential Sessions SOP 207
  • SMS – Staff Mentoring Sessions SOP 208
  • SOS – Staff One on One Session SOP 208-1

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Daily Operations Process

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SOP 502 Formation and Review

WOIT Discussion and Notes Formation and Review

Easy Steps for Dollars

  1. Determine who is going to be called back
  2. Write the scripts
  3. Rehearse the scripts
  4. Set a day and time each week
  5. Assign the staff member
  6. Utilize Missed Sales Files as well

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People Process

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SOP Formation and Review

WOIT Discussion and Notes Formation and Review

Today’s Agenda Topic

Creating an Onboarding Process for New Hires (SOP-617)

To create a comprehensive onboarding process for new hires, so they will feel part of our team, while retention and productivity improves. There is nothing like knowing all the ins and outs of the new position.

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People Process

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SOP Formation and Review

WOIT Discussion and Notes Formation and Review

SOP 616 Employee of the Month

How-To: Employee of the Month

  1. Set criteria for each staff position
  2. Make it as objective as possible
  3. Create a checklist or scoring sheet
  4. Explain the details of how this will work to all staff members
  5. Prepare to select the staff member based on your Criteria
  6. Don’t do this if you are going to stop and start; It will not work well!

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